Many organizations use the integration to monitor changes posted by Microsoft and assign responsibility for actioning the changes within their tenant to designated individuals. The tasks created in this plan are notifications about changes and updates to Office 365. For instance, you can show items assigned to you across all plans (completed or active), focus on tasks from a specific plan, or use the Planned view to see all tasks (personal and work) that have an assigned due date.įigure 3 shows tasks from a plan called Office 365 Message Center Notifications, which use as the synchronization target for the Planner integration with the Message Center. As you’d expect, Teams only fetches tasks from plans belonging to team-enabled groups.Īfter the app loads the data, tasks can be sliced and diced according to the view selected by the user. Every plan belongs to a Microsoft 365 group, but not every Microsoft 365 group is team-enabled. The Planner data is fetched from plans the user is a member of using the Planner Graph API. In general, Outlook and To Do items are stored in the Tasks folder while items in To Do lists are stored in sub-folders of Tasks. Personal tasks created by the user come from the Tasks folder in their Exchange Online mailbox. When the Tasks in Teams app starts, it loads both personal and work tasks. Image 2 Expand Figure 2: Connecting Planner to To Do (image credit: Tony Redmond) Working with Tasks in Teams Figure 1 shows how Teams displays tasks, separated into Personal lists (personal tasks you create or those assigned to you) and Team lists, shared tasks managed in plans associated with Teams channel tabs (update: these lists are now called shared plans). Tasks in Teams delivers a single integrated view of things you’re working on or need to do whether you’ve noted something as a personal to do item or have been assigned a task in a team. Tasks are a particularly good example, but the same unified approach to objects is seen in people, contacts, and even messages and documents. The unification of object types drawn from and managed by different applications is a key role of the substrate. At an app level, personal tasks are generated by Outlook and To Do while team tasks are generated by Planner. The Microsoft 365 substrate views tasks as a common object, with the idea that task objects can be surfaced in different ways by different apps. The big difference is that Tasks in Teams includes both personal and team tasks while Planner only works with team tasks. I think they should have bitten the bullet and gone for Tasks now, but I guess I am no marketeer. Microsoft says calling the app Planner will “ alleviate confusion among customers who miss our communications about this release” and they plan to move to a simpler Tasks name later in the year. Inside Teams, the new app is still called Planner because it replaces the older Planner app, but the name will change. as usual, it will take time before Tasks in Teams is available in all tenants. Originally announced at the Ignite 2019 conference, Microsoft has given the integration a total makeover and the new Tasks in Teams app is now generally available. Initially a team could only support one plan, and the need to support a plan per channel accelerated progress to multi-plan support in 2019. It’s a popular integration that is used by many Office 365 tenants to support coordination of team activities. Teams has supported Planner as an app and a channel tab since 2018.
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